Sample Email for Sending Documents to HR After Interview


Sample Email for Sending Documents to HR After Interview


After completing an interview with HR, either through telephone or direct interview, sometimes, we need to send some required documents to the HR. You can send those documents by attaching them in your email. 

Here you can find some sample email formats which will give you an idea about how to write a letter to HR for sending documents.

Sample Email for Sending Documents to HR 

Format 1

Sub: Ravi Kumar documents submission.

Dear Sir/Madam,

I Ravi Kumar attended an interview with you on 12 Jan 2021 for the post of Asst Accounts Manager. As you asked in the interview here I am submitting all the required documents which includes my educational certificates, and my Aadhar card.

So please find the attached documents.

Thanking you.


Ravi Kumar K.

Format 2

Sub: Document submission for the post of sales manager.

Dear Sir/Madam,

I Raghuram M, interviewed for the post of sales manager on 16 Jan 2021. Here I am submitting the required documents which you asked me in the interview. 

So please find the attached files, and please let me know if I need to submit any additional documents.

Thanking you.


Raghuram M.

Sending Documents after Telephonic Interview

Format 3

Sub: Sirisha documents for the post of HR executive.

Dear Sir/Madam,

I Sirisha, attended a telephonic interview with you today for the post of HR executive. As you asked in the interview here I am submitting the soft copies of my documents.

So please find the attached documents. 

Thanking you.




Is it OK to email HR after an interview

Yes, email is the best way to communicate with the HR after attending the interview. If you have any queries and if you need any further information and especially if you want to send any documents then you can definitely send email to HR.

What are the required documents for interview

Yoru resume, educational certificates like marks list, previous work experience certificate, relieving letter, pay slips, address proof and ID proof.

Once you are selected for the job then you need to submit your bank account and PAN details.

Can I submit documents scanned with my mobile phone

Yes, you can submit mobile scanned documents also. But before sending them make sure that the scanned documents are clearly visible or not.

And it is better to send the scanned documents in PDF format.

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