How to Generate & Upload ECR File for PF Return in 2019

Introduction

The Employees’ Provident Fund (EPF) is a retirement savings scheme that is managed by the Employees’ Provident Fund Organisation (EPFO). Every employer who has more than 20 employees is required to register with the EPFO and make contributions to the EPF account of their employees. In order to ensure compliance with the EPF regulations, employers are required to generate and upload an Electronic Challan cum Return (ECR) file for PF return in 2019. This article will provide a step-by-step guide on how to generate and upload the ECR file for PF return in 2019.

How to Generate & Upload ECR File for PF Return in 2019

1. Log in to the EPFO portal and select the ‘Establishment’ tab.

2. Select the ‘Generate ECR’ option.

3. Select the ‘Month’ and ‘Year’ for which you want to generate the ECR file.

4. Select the ‘Generate’ button.

5. The ECR file will be generated in the .txt format.

6. Download the file and save it on your computer.

7. Log in to the EPFO portal and select the ‘Establishment’ tab.

8. Select the ‘Upload ECR’ option.

9. Select the ‘Month’ and ‘Year’ for which you want to upload the ECR file.

10. Select the ‘Browse’ button and select the ECR file from your computer.

11. Select the ‘Upload’ button.

12. The ECR file will be uploaded successfully.
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Step 1: Login to employer EPFO portal with user id and password.

how to generate ecr file for epf

Step 2: Now go to ECR/Return Filing option in the menu bar to upload ECR text file.

Upload ECR File New Unified PF Portal

Step 3: Now in new page click on ECR upload.

how to generate pf challan

Step 4: Now select wage month, salary disbursement date and upload PF ECR text file.

how to generate pf challan

Step 5: After succesful upload of ECR file, we will get the following message on screen that “File validation successful, File processing is in progress and may take more time, please revisit after some”. Just ignore this message and refresh your page, the message will disappear automatically.

Step 6: Click on verify button to generate ECR.

Step 7: After verification, click on challan preparation and enter EPF administration charges and EDLI admin charges (At present not applicable).

pf-ecr-challan-in-new-unified-portal

Now employer can enter PF challan details directly by using Direct challan option.

how to generate pf challan

Step 8: Once challan is generated then make the payment by clicking on pay option.

how to generate pf challan

Step 9: Now make the challan payment by selecting the bank.

how to generate pf challan

Every employer needs to upload PF ECR text file in PF portal on or before 15th of every month and employer should pay PF returns on or before 15th of every month. ECR statement means Electronic Challan cum Return receipt, which cosists both employee and employer PF contributions. Employer has to upload text file of PF ECR statement in PF portal to generate EPF challan. Once challan is generated then employer should make the payment.

Common Errors  While Uploading ECR File In Unified Portal EPF

ECR Validation Failed : This error occurs during upload of ECR file in PF portal. When there are errors in your ECR text file then ECR upload generally fails. The failed ECRs are available in Draft ECRs. Employer can view errors by downloading the error file. Based on the errors we need to correct the ECR text file and upload PF ECR file again in EPF unified Portal.

ECR Verification Failed : This is an error generally after successful upload of ECR file in EPF portal. Most of the time this error happens due to website server problem. When this error appears then try 3-4 times by clicking on the verify button beside your ECR file. Still if it shows the error then reject the ECR and upload new ECR file, this will solve the problem of  ECR verification fail.

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How to Generate & Upload ECR File for PF Return in 2019

Employee Provident Fund (EPF) is a retirement benefit scheme for employees in India. Every year, employers are required to submit a return to the Employees Provident Fund Organisation (EPFO) in the form of an Electronic Challan cum Return (ECR) file. This article will explain how to generate and upload the ECR file for PF return in 2019.

Step 1: Generate the ECR File

The first step in submitting the PF return is to generate the ECR file. This can be done using the EPFO portal. To generate the ECR file, employers must log in to the EPFO portal and select the ‘Generate ECR’ option. This will open a page where employers can enter the details of the employees and the contributions made by them. Once the details are entered, employers can click on the ‘Generate ECR’ button to generate the ECR file.

Step 2: Upload the ECR File

Once the ECR file is generated, employers must upload it to the EPFO portal. To do this, employers must log in to the EPFO portal and select the ‘Upload ECR’ option. This will open a page where employers can select the ECR file and click on the ‘Upload’ button. Once the file is uploaded, employers can click on the ‘Submit’ button to submit the PF return.

Step 3: Verify the ECR File

Once the ECR file is uploaded, employers must verify it. To do this, employers must log in to the EPFO portal and select the ‘Verify ECR’ option. This will open a page where employers can select the ECR file and click on the ‘Verify’ button. Once the file is verified, employers can click on the ‘Submit’ button to submit the PF return.

Step 4: Submit the PF Return

Once the ECR file is verified, employers must submit the PF return. To do this, employers must log in to the EPFO portal and select the ‘Submit Return’ option. This will open a page where employers can select the ECR file and click on the ‘Submit’ button. Once the return is submitted, employers can click on the ‘Confirm’ button to confirm the submission.

These are the steps to generate and upload the ECR file for PF return in 2019. It is important for employers to ensure that the ECR file is generated and uploaded correctly to avoid any penalties or delays in the submission of the PF return.

Jaspreet Singh Ghuman

Jaspreet Singh Ghuman

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