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When you send an email from your Outlook account, the recipient of the email has a few options for how to react to the mail. The options include, reply, reply all, print, forward, or attach the message to another message. The users can also download, edit, or transmit the attached files in the email. However, if you want to limit any of these features such as remove Reply All from Outlook 365 emails for the recipients, you can do it by modifying the Information Rights Management settings on your Outlook 365. This will disable Reply All Outlook 365 which will help you avoid receiving unnecessary emails from a large group of recipients of your Email.
How to Disable Reply All Option on Outlook 365
Most Outlook features can easily be accessed with the help of a little common sense but descriptive guide is a must to disable reply all Outlook 365. In this guide, we will also discuss IRM and how to turn off Reply All Outlook with IRM to secure your emails. If you wish to modify these settings, you can follow these simple steps on your Outlook 365:
1. Open your Outlook 365, navigate, and click on File.
2. Now, click on Options, navigate to, and click on Customize Ribbon.
3. Here, navigate to the Developer tab, and click on Design a Form.
4. Now, locate and click on Message, and then click Open.
5. Here, navigate to the Actions tab, select Reply to All, and finally click Properties.
6. Now, uncheck the Enabled option, and click on OK.
7. Navigate to the Properties tab, and check the Send from definition with item option.
8. Click on OK to confirm the process.
9. Now, click on Publish, and then click Publish Form As.
10. Now, click on the Look In drop-down, and then give the form a name.
11. Click Publish.
12. Finally, choose the developer Windows to disable reply all Outlook 365.
Also Read: How to Find Lost Folder in Outlook
How to Send Email with Reply All Disabled
Now that you have set up the settings to stop Reply All in Outlook 365 emails. Let us explain, how to send an email with the turn off Reply All Outlook 365 setting. You can follow these simple steps to compose an email and remove Reply All from Outlook 365 messages:
1. Open Outlook 365, and click on File.
2. Now, navigate to Options and click on Customize Ribbon.
3. From the left-side panel, click on Developer.
4. Here, click on Choose Form.
5. Now, navigate to Look In: Personal Forms Library.
6. Select the form you created earlier.
7. Finally, click Open.
Also Read: How to Delete Email Addresses from Gmail Autofill on Android
How to Find Design a Form option on Outlook 365
Many times, while trying to set up the settings to disable Reply All Outlook 365 option. You may not find the Design a Form option on your Outlook 365. You can locate this option by following these simple steps:
1. Open Outlook 365, and click on File.
2. Now, navigate to Options and click on Customize Ribbon as shown.
3. From the left-side panel, click on Developer.
4. Now, click on New Group, and then click on Rename.
5. Give this new group a name.
6. Now, locate and click on Choose command from drop-down menu, and then click on All Commands.
7. Now, add the Design a Form option to the new group.
8. Finally, click OK to save these changes.
What is Information Rights Management (IRM) on Outlook 365
Information Rights Management, or simply IRM, is an IT security technology used to protect documents and other sensitive files with methods like turn off Reply All Outlook 365. Information Rights Management applies to documents, spreadsheets, and presentations shared over email to prevent unauthorized editing, copying, printing, or forwarding of a particular file. Information Rights Management (IRM) settings are important when you want to disable Reply All Outlook 365 feature. In the next section, we will discuss methods to stop Reply All in Outlook 365 program.
Also Read: How to make your Facebook Account more secure
How to Secure Messages with IRM on Outlook 365
The Outlook 365 administrator controls which permissions are allowed to be used by the recipient. The following are some of the common permissions controlled by the Outlook 365 administrator.
- Do not forward
- Do not Reply All
- All rights
- All rights except for copy and print
- Read and print only
- Read only
IRM only works on messages sent to other Outlook users or other users in the same organization. When you send messages to an external email address, the IRM has no control over permissions such as the remove Reply All from Outlook. The following are the steps to secure your email with IRM and disable Reply All Outlook 365 option for outgoing mail.
1. Open Outlook 356 on your computer, and navigate to the Options tab.
2. Here, click on Permission.
3. Here, select the permission you want to give to your email message.
4. Finally, compose the mail and send it as usual.
Frequently Asked Questions (FAQs)
Q1. What does Reply All on Outlook mean?
Ans. Reply All options are received by an email recipient, this action allows a recipient to reply to a message. However, this message is not only received by the sender but by everyone mentioned in the CC.
Q2. How to disable the Reply All option from Outlook 365?
Ans. You can disable the Reply All option from an outgoing email by changing the IRM settings on your Outlook 365.
Q3. Can I disable action options from an outgoing email?
Ans. The Outlook admin controls the permissions granted to the receiver, you can change the permissions by making changes to the IRM settings.
Q4. What is IRM?
Ans. IRM is a technology that helps secure your documents and sensitive files by restricting various permissions for the receiver.
Q5. What does Information Rights Management control?
Ans. Information Rights Management controls the action options that a recipient can take for a specific email.
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We hope this guide was helpful to you and you were able to disable Reply All Outlook 365 option. Let us know which method worked for you. If you have any queries or suggestions for us, please let us know in the comment section.
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