Sample Maternity Leave Letter Formats for Employee in India

Introduction

Maternity leave is an important part of a woman’s life, and it is important for employers to understand the importance of providing adequate maternity leave for their employees. In India, the Maternity Benefit Act, 1961, provides for 12 weeks of paid maternity leave for women who have worked for a minimum of 80 days in the 12 months prior to the start of their maternity leave. This article provides sample maternity leave letter formats for employees in India, which can be used to inform employers of the employee’s intention to take maternity leave. The letter should include the employee’s name, the date of the leave, the duration of the leave, and any other relevant information. It is important to note that the employee should provide the employer with at least three weeks’ notice before the start of the leave.

Sample Maternity Leave Letter Formats for Employee in India

Dear [Name of Employer],

I am writing to inform you that I am expecting a baby and will be taking maternity leave from [start date] to [end date].

I understand that I am entitled to [number] weeks of maternity leave, and I plan to use this time to bond with my baby and adjust to my new role as a mother. I am committed to my job and will be available to answer any questions or provide assistance during my leave.

I am also attaching a doctor’s note confirming my pregnancy and due date. I am happy to provide any additional information or documentation that you may need.

Thank you for your understanding and support.

Sincerely,

[Your Name]

Women employees in Indian will get 26 weeks (182 days) of maternity leaves during their pregnancy. To avail of those maternity leaves, they need to submit a request letter to their employer. After approval of the employer, they can take maternity leave. 

You can start taking maternity leaves before 2 months (8 weeks) from the expected date of delivery and the balance you can use after the delivery.

Tips to Write a Formal Maternity Leave Letter.

  1. Write the subject line as Application for maternity leave or request for maternity leaves.
  2. Start with proper salutations like Dear Sir/Madam or Respected Sir/Madam.
  3. Address the maternity leave letter/email to the right person in your organization i.e who has the authority to sanction the leave, like your manager or HR department.
  4. Mention the starting leave date and expected rejoining date in the letter.
  5. Also mention the expected date of delivery and attach copies of any medical certificates related to your pregnancy.
  6. If you are handing over any pending works to your colleagues then mention those details as well in the letter.
  7. Finally, say thank you and close the letter.

Here are the sample maternity leave letter formats for women employees in India, which you can use during your pregnancy. 

These letters can be used for both central and state govt employees and for private company employees also. 

Maternity Leave Letter Format 1

To

The Manager,

Company Name,

Address.

From

Your name,

Employee ID,

Designation,

Department.

Sub: Application for maternity leave from ______(date) to _______(date).

Dear Sir/Madam,

I am writing this letter to seek your approval to take my 26 weeks of maternity leave. 

I would like to take maternity leave from _________ to ________(date).

My expected delivery date would be _____, 

I am expecting to rejoin on ______(return date), in case of any delay due to my health problems I will intimate you as early as possible.

So kindly approve my maternity leave request.

Thanks in advance.

Sincerely,

Your name.


Maternity Leave Letter Format 2

To

The Manager/HR,

Company name,

Address.

Sub: Maternity leave request letter from ______ to ______(date).

Dear Sir/Madam,

My name is _________(your name), employee id ________, working in your company as a ________(your designation) in ___________(department).

I am writing this request letter to apply for maternity leave from ________ to _______(date). I am carrying sixth-month pregnancy and my expected date of delivery is _______.

I have completed all my works and in case of any emergency, I will be available at my mobile number.

So please approve my maternity leave request.

Thanking you.

Yours sincerely,

Your name.


Maternity Leave Letter Format 3

To

The Manager/HR,

Company name,

Address.

Sub: Maternity leave request.

Respected Sir/Madam,

I am _________(your name), employee id________, working in ________(department) as a _________(desigantion). 

This leter is about my maternity leave from ______ to ________ (date). 

Currently, I am six months pregnant and my expected date of delivery is _______. 

I will come back to the work immediately after completion of my manternity leave period.

I hope you approve my leave request.

Thanks in advance.

Sincerely,

Your name.


Maternity Leave Request 4

To

The Manager/HR,

Company name,

Address.

From

Your name,

Employee ID,

Designation,

Department,

Sub: Maternity leave application.

Dear Sir/Madam,

I am writing this letter to inform you that due to my pregnancy I want to apply for maternity leave from _______ to ________ (Date). I am planning to my home town for delivery.

I have completed all my tasks and  Mr./Ms.__________(colleague name) will take care of my upcoming works.

Here I request you to please accept my maternity leave request.

Thanks in advance.

Sincerely,

Your name.


Maternity Leave Email Format 1

Sub: Maternity leave request.

Dear Sir/Madam,

I, ________(your name), ________(your designation), request you to accept my maternity leave request from _______ to _________ (Date).  At present I am sixth month carrying, and my deliver might be in the month of _____.

So Please approve my leave request, and I immediately rejoin the work after the leave.

Thanking you.

Regards,

Your name.


Maternity Leave Email Format 2

Sub: Maternity leave application.

Dear Mr./Ms.____________,

I am writing this email for your approval regarding my maternity leave. I am planning to take leaves from _______ to _______ (Date). My expected date of delivery will be in the month of _____.

I have finished all the tasks and my team members will take care of further tasks and until I rejoin.

I hope you approve my leave request.

Thanking you.

Regards,

Your name.

FAQs

Who is eligible for maternity leave?

Employees who work for a minimum of 80 days in the last 12 months will become eligible for maternity leave.

Who will pay the salary during maternity leave?

If you are an ESIC member then ESIC will pay the salary and if you are not eligible for ESIC then your company will pay the salary.

How much salary will I receive during the maternity leave period?

YOu will get 100% of your salary during the maternity leave.

Also Read

Sample Maternity Leave Letter Formats for Employee in India

Maternity leave is an important part of a woman’s life. It is a time for her to take care of her health and bond with her newborn. In India, maternity leave is provided to female employees as per the Maternity Benefit Act, 1961. This act provides for 12 weeks of paid maternity leave for women who have worked for a minimum of 80 days in the 12 months prior to the start of the leave.

Writing a maternity leave letter is an important step in the process of taking maternity leave. It is important to inform your employer of your intention to take maternity leave and the duration of the leave. Here are some sample maternity leave letter formats for employees in India.

Sample Maternity Leave Letter Format 1

Date: [date]

To,
[Name of the Employer]
[Designation]
[Company Name]
[Address]

Subject: Request for Maternity Leave

Dear [Name of the Employer],

I am writing to inform you that I am expecting a baby and would like to take maternity leave from [start date] to [end date]. I understand that I am entitled to 12 weeks of paid maternity leave as per the Maternity Benefit Act, 1961.

I am attaching a copy of my medical certificate confirming my pregnancy. I would be grateful if you could approve my request for maternity leave.

I look forward to hearing from you.

Sincerely,
[Your Name]

Sample Maternity Leave Letter Format 2

Date: [date]

To,
[Name of the Employer]
[Designation]
[Company Name]
[Address]

Subject: Request for Maternity Leave

Dear [Name of the Employer],

I am writing to inform you that I am expecting a baby and would like to take maternity leave from [start date] to [end date]. I understand that I am entitled to 12 weeks of paid maternity leave as per the Maternity Benefit Act, 1961.

I am attaching a copy of my medical certificate confirming my pregnancy. I would be grateful if you could approve my request for maternity leave. I am also attaching a copy of my work plan for the duration of my maternity leave. I have made arrangements for my work to be handled in my absence.

I look forward to hearing from you.

Sincerely,
[Your Name]

Jaspreet Singh Ghuman

Jaspreet Singh Ghuman

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