Introduction
A sample EPF complaint letter format is a template that can be used to create a formal complaint letter to the Employees’ Provident Fund (EPF) organization. This type of letter is typically used to address issues such as non-payment of EPF contributions, incorrect calculation of EPF contributions, or any other issue related to the EPF. The letter should include all relevant details such as the name of the employee, the employer, the amount of EPF contributions, and the date of the complaint. It should also include a clear explanation of the issue and the desired resolution. By using a sample EPF complaint letter format, employees can ensure that their complaint is properly addressed and that their rights are protected.
Sample EPF Complaint Letter Formats
Dear [Name of EPF Officer],
I am writing to make a complaint about my Employee Provident Fund (EPF) account. I am [Name], an employee of [Company Name], and my EPF account number is [Account Number].
I have been trying to withdraw my EPF balance for the past [time period], but I have not been able to do so. I have contacted the EPF office multiple times, but I have not received any response. I have also tried to access my account online, but I am unable to do so.
I am writing to request your help in resolving this issue. I would be grateful if you could look into this matter and help me withdraw my EPF balance.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Whenever you have any problem related to PF then you need to send a complaint to your PF office through the EPF grievance portal (or) sometimes you have to submit the complaint letter directly to the PF office.
EPF members generally complain about unsettled PF amounts, KYC-related problems and forgotten PF details, etc…
Sample PF Complaint Letter Formats
Here are some sample EPF complaint letter formats which you can copy and paste in the EPF grievance portal (or) you can copy the matter in your PF complaint letter.
(Note: When you are registering a complaint on the EPF grievance portal then you don’t need to mention the “To” address because in the grievance portal the complainant will be automatically submitted to the concerned authority in your PF office.)
PF Complaint about Not Crediting PF Amount
To
The PF Commissioner,
_____ PF office,
Area name.
Sub: PF amount not Credited.
Dear Sir/Madam,
My name is ____________(your name), UAN ________________, and PF member ID __________________ applied for PF on __________(Date of apply).
My PF claim status is showing as settled on ______(Date of settlement) but till now my PF amount has not been credited into my bank account.
I have checked my bank details on the UAN portal, everything is correct.
So please look into this matter and credit my PF amount.
Thanking you.
Sincerely,
Your name.
PF Complaint on KYC Linking
To
The PF Commisssioner,
___________ PF Office.
Area Name.
Sub: KYC(Adahar) linking problem.
Dear Sir/Madam,
I am ______________ (your name), UAN______________, & PF member ID _____________ facing problem in linking my KYC such as Aadhar with my PF account.
My details on PF and Aadhar are matching but still, my Aadhar is not linking to my PF account.
So please help in linking my Aadahr with my PF account.
Thanks in Advance.
Sincerely,
Your name.
PF Complaint Against Employer
To
The PF Commissioner,
_________ PF Office,
Area Name.
From
Your name,
UAN: __________,
PF member ID________,
Company Name.
Area Name.
Sub: Employer not approving KYC.
Dear Sir/Madam,
I am writing this to bring your kind notice that my employer, ___________(company name) is not approving my KYC and also not answering any PF-related issues.
It has been 30 days completed since I made a KYC linking request on the UAN portal, but my KYC is not yet linked to my PF account.
So I request you to please take the necessary action about this issue, and help me in linking my KYC with my PF account.
Thanking you.
Regards,
Your name.
Complaint on PF Transfer
To
The PF Commissioner,
________ PF office,
Area name.
From
Your name.
UAN No:____________,
PF Member ID_____________,
Sub: PF transfer pending at field office
Dear Sir/Madam,
I am writing this letter to inform you that my PF transfer claim is pending at the field office for the last 20 days after the approval of the employer.
I have raised PF transfer claim on ______(date) and my employer approved the same on ________(Date of employer’s approval)
Hence it has been completed more than 20 days, I request you to please approve my PF transfer request.
I shall be thankful to you in this regard.
Thanks in advance.
Sincerely,
Your name.
How to Write A Complaint Letter to PF office
Step 1: Address the letter to the PF commissioner and mention your PF regional office address.
Step 2: Write your name, UAN, and PF account number in From address (or) starting part of the body.
Step 3: Now write the reason behind writing the complaint letter. Keep the matter short and simple.
Step 4: Kindly request the PF commissioner to solve your problem;
Step 5: Finally close the letter by saying “thanking you”.
Which is the Best Way to Sending PF Complaints
Using the EPF grievance portal is the best way to solve your PF-related problems.
If you register a complaint on the EPF grievance portal then you will receive a reply in 2-3 working days and in most cases, your problems will be solved by the concerned PF offices.
If your PF problem is not solving through the EPF grievance portal then visit your PF office directly and submit the complaint letter.
FAQs
How can I complain to EPF online?
Go to the EPF grievance portal and register your complaint (or) write submit your request on the EPF Twitter page (@socialepfo).
What is EPF Toll-Free Number & Email ID?
✆ 1800118005, Email ids: [email protected] / [email protected]
How can I get my inoperative PF details?
Contact your employer to get those details (or) write a letter to your PF office, by mentioning your name, company name, and KYC details
Sample EPF Complaint Letter Formats
Employees Provident Fund (EPF) is a retirement benefit scheme that is available to all salaried employees in India. It is a mandatory contribution made by both the employer and the employee towards the employee’s retirement fund. In case of any issues related to EPF, employees can file a complaint with the EPF office. To do this, they need to write a complaint letter to the EPF office. Here are some sample complaint letter formats that can be used for this purpose.
Sample Complaint Letter Format 1
Date: [Insert Date]
To,
The Regional Provident Fund Commissioner,
[Insert Address]
Subject: Complaint regarding EPF account
Dear Sir/Madam,
I am [Insert Name], an employee of [Insert Company Name]. I am writing this letter to file a complaint regarding my EPF account. I have been contributing to my EPF account since [Insert Date], but I have not received any statement of my account for the past [Insert Number] months. I have tried to contact the EPF office multiple times, but I have not received any response. I request you to look into this matter and provide me with the statement of my EPF account.
I have enclosed the following documents for your reference:
[Insert List of Documents]
I look forward to hearing from you soon.
Thank you for your time and consideration.
Sincerely,
[Insert Name]
Sample Complaint Letter Format 2
Date: [Insert Date]
To,
The Regional Provident Fund Commissioner,
[Insert Address]
Subject: Complaint regarding EPF withdrawal
Dear Sir/Madam,
I am [Insert Name], an employee of [Insert Company Name]. I am writing this letter to file a complaint regarding my EPF withdrawal. I had applied for EPF withdrawal on [Insert Date], but I have not received the amount yet. I have tried to contact the EPF office multiple times, but I have not received any response. I request you to look into this matter and provide me with the amount that I am due.
I have enclosed the following documents for your reference:
[Insert List of Documents]
I look forward to hearing from you soon.
Thank you for your time and consideration.
Sincerely,
[Insert Name]
