Sample Email Request for Form 16 from the Previous Employer


Sample Email Request for Form 16 from the Previous Employer


Form 16 is required to file the income tax returns of employees. If you have left your previous job and want to file your ITR then you have to request your previous employer to issue your form 16. Your previous employer will download it from the TRACES website by using their TAN number.

Form 16 Request Email Samples

Here you can find a sample email request format which you can use to request form 16 from your employer.

Email Format 1

Sub: Request for form 16

Dear Sir/Madam

I, K Sundar worked at XYZ company from 10/03/219  to 20/12/2020. Here I am requesting you to issue my form 16, which I need to file my IT returns for Fy 2020-21.

Please do the needful.

Thanking you.



Email Format 2

Sub: Request for form 16 for Fy 2020-21

Dear Sir/Madam,

I, P Suresh Kumar, have been working in ABC company for last 2 years. I have to file my income tax returns for the previous financial year, so I need my form 16.

So here I am requesting you to please send me my form 16 copy so that I can file my IT returns.

Thanking you.


Suresh Kumar.

Email format 3

Sub: Request to issue form 16

Respected Sir/Madam,

I am writing this email to request you to issue my form 16, which I require to file my income tax returns for FY 2020-21. Here are my details:

Name: Govind Kintail


Please do the needful.

Thanking you.


Govind Kintali.

Form 16 FAQ

As an employee can I download my form 16 online,

No, you cannot download your form 16 yourself, only your employer can download it from their TRACES website. 

What details are required from employee to issue form 16

In general employee, PAN number and financial year for which form 16 is required are enough to issue form 16 for that particular employee.

To whom should I send mail to get my form 16

In general, your company HR department or finance department is responsible to issue your form 16. So you can send mail to your HR department or finance department.

How can I manually generate form 16

You can calculate your net income tax payable by using this form 16 in Excel format. You need to enter your salary details and allowances details exemptions details and your net tax payable will be calculated automatically.

What if my company does not issue form 16

You can contact your labour department office in such cases. It is the right of every employee to get form 16 from their employer when the tax is deducted from their salary. If the employer doesn’t issue form 16 to the employee then they have to pay 100 Rs for each delayed date as per section 272A(2)(g) of the income tax act 1961.

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