Introduction
A promotion and salary increment letter is an important document that is used to inform an employee of their promotion and salary increase. It is a formal document that outlines the details of the promotion and salary increase, including the new job title, salary, and any other benefits associated with the promotion. This letter is an important part of the employee’s career development and should be treated with respect. It is also a great way to show appreciation for the employee’s hard work and dedication. This article will provide an overview of promotion and salary increment letter formats to help you create a professional and effective letter for your employee.
Promotion and Salary Increment Letter Formats to Employee [Download Word]
Dear [Employee Name],
We are pleased to inform you that you have been promoted to the position of [Position] with immediate effect.
This promotion is in recognition of your hard work and dedication to the company. Your commitment to excellence and your willingness to go the extra mile have been instrumental in helping us achieve our goals.
We are also pleased to inform you that your salary will be increased to [Salary Amount] per month, effective from [Date].
We are confident that you will continue to be a valuable asset to the company and that you will continue to excel in your new role.
Sincerely,
[Name]
[Position]
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As an employer, you can use the same letter format to inform the promotion and salary hike to the employee. The promotion & salary increment letter should include the new designation and revised salary amount.
Here is the sample promotion and salary increment letter format, which you can download in Word.
Promotion & Salary Increment Letter Format 1
Sub: Promotion & Increment letter.
Dear Mr./Ms. [Employee Name],
We are pleased to inform you that your promotion to the position of [new designation] has been approved by the management effective from 01 July 2022.
Your revised gross salary will be Rs 35,000 /- per month.
We hope you will take your new responsibility with full dedication and sincerity.
For any queries regarding your new paycheck and other benefits, please contact the human resource department.
Please sign a copy of the letter to acknowledge your acceptance.
For the “Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 2
Sub: Promotion & Increment letter.
Dear Mr./Ms. [Employee Name],
It is our pleasure to inform you that you have been promoted to the position of [new title] and your gross salary has been revised to 45,000 Rs per month with effect from 01 July 2022.
We would like to take this opportunity to congratulate you and express our appreciation for your valuable contribution to achieving the objectives of the company.
All terms and conditions of your employment remain unchanged.
Congratulations again on your new role and if you have any questions please contact the HR department.
Please sign a copy of this letter to confirm your acceptance.
Warm regards and best wishes.
For the “ Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 3
Sub: Promotion & salary hike letter.
Dear Mr./Ms. [Employee name],
We are glad to inform you that based on your performance in recent years, management is pleased to promote you to the role of [new title], with an increased CTC of Rs 4.50,000 per annum starting 01 July 2022.
All the other terms and conditions of your appointment letter will remain unchanged.
You are requested to acknowledge the acceptance of this increment letter at the earliest.
Wish you a promising career with [company name] and we look forward to you taking on this new responsibility with dedication and commitment.
For questions about your new salary and other benefits, please contact the HR department.
With compliments,
For the “Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 4
Sub: Promotion & Salary Increment Letter.
This is in reference to your application for the promotion and salary increment, I am pleased to inform you that our management has approved your request.
You will be promoted to the position of [new designation] with a revised gross salary of 35,000 Rs month effect from 01 July 2022.
Your monthly salary breakup will be as mentioned below:
| Particulars | Current Monthly Salary (Rs) | Revised Monthly Salary (Rs) |
| Gross Salary | ||
| Basic Wage + DA | ||
| HRA | ||
| Conveyance Allowances | ||
| Other Allowances | ||
| Deductions | ||
| EPF | ||
| Medical Insurance | ||
| Professional Tax | ||
| Net Salary |
Please contact the HR department if you have any questions concerning your new pay and benefits.
All the other terms of your appointment will remain the same.
We appreciate your efforts and expect you to continue to do so in the future.
Please sign a copy of this letter to confirm your acceptance.
With every good wish,
For the “Company Name”,
Authorized Signatory.
Promotion & Salary Increment Letter Format 5
Sub: Promotion & Salary increment letter.
Dear Mr./Ms. [Employee Name],
Congratulations! Consequent to reviewing your performance in recent years we are delighted to inform you that you have been promoted to the position of [new designation] effect from 01 July 2022.
Your revised CTC will be 7,50,000 Rs per annum. Please refer to Annexure A attached with this letter for more information on your new CTC.
All other terms of your employment will not change.
We look forward to your continued sincerity and hard work in the future.
Please sign a copy of this letter as confirmation that you accept it.
For the “Company Name”,
Authorized Signatory.
Annexure A
| Particulars | Current (in Rs) | Revised (in Rs) |
| CTC | ||
| Basic Wage + DA | ||
| HRA | ||
| Conveyance Allowances | ||
| Other Allowances | ||
| Deductions | ||
| EPF | ||
| Medical Insurance | ||
| Professional Tax |
Promotion and Salary Increment Email 1
Sub: Promotion & increment letter.
Dear Mr./Ms. [Employee Name],
Congratulations! We are happy to inform you that your promotion to the position of [new title] has been approved by management and will be effective 1 July 2022.
Your revised gross salary will be 30,000 Rs.
All other terms of your employment will not change.
For any queries please contact the HR department.
With Best Wishes,
Authorized person name,
Designation.
Promotion and Salary Increment Email 2
Sub: Promotion and increment letter.
Dear Mr./Ms. [Employee Name],
In consequence of your annual performance appraisal, I am pleased to inform you that you have been promoted to the position of [new designation] with a revised gross salary of Rs. 31,000 Rs per month.
All other terms & conditions of your employment will remain the same.
We hope that you will continue to work more diligently and sincerely to the best of your efforts.
Kindly contact the HR department with any concerns regarding your new position and salary.
Once again, congrats on your new role.
Best Regards,
Authorized Person Name,
Designation.
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Promotion and Salary Increment Letter Formats to Employee [Download Word]
Congratulations! You have been promoted to a higher position in the company. This is a great opportunity for you to take on more responsibility and grow in your career. To ensure that you are properly compensated for your hard work and dedication, we are pleased to offer you a salary increase.
Your new salary will be effective from [date], and will be reflected in your next paycheck. This salary increase is in recognition of your excellent performance and dedication to the company. We are confident that you will continue to be a valuable asset to our team.
We are excited to have you on board and look forward to your continued success. Please find attached a copy of your promotion and salary increment letter for your records.
Sincerely,
[Name of Company]
Download Word Document: Promotion and Salary Increment Letter
