Introduction
This letter is to certify that [Employee Name] is an employee of [Company Name], and has been employed with us since [date of joining]. We hereby confirm that [Employee Name] is currently residing at [Employee Address].
This letter is being issued as proof of address for [Employee Name] for any official purpose.
We wish [Employee Name] all the best in his/her future endeavors.
Sincerely,
[Company Name]
HR Letter for Address Proof from Company
[Date]
[Recipient Name]
[Address]
[City, State, Zip Code]
Dear [Recipient Name],
This letter is to confirm that [Name] is an employee of [Company Name] and has been since [date]. [He/She] currently resides at [address], [city], [state], [zip code].
If you have any further questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
[Your Title]
[Company Name]
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When you change your jobs to a different location, then you need a valid residential address proof document to apply for gas connection (or) to change Aadhar and bank address details, etc. In that case, you can request your company to issue a current address proof letter.
You can get your address proof letter by writing a request letter to the HR department. Here are some HR address proof letters which you can download in Word format.
HR Address Proof Letter (Format 1)
To Whomsoever It May Concern
This is to certify that Mr./Ms. ……………………………….., of employee ID …………………. working in our organization as a …………………. since …………………..
As per our company records his/her current address is ………………………………………………………
………………………………………………………………………………………………………………………………………………..
This certificate was issued at his/her request for the purpose of opening a bank account/applying for a bank loan/Aadhar card.
For the “Company name”,
Authorized Signatory.
HR Address Proof Letter (Format 2)
To Whomsoever It May Concern
It is hereby certified that Mr./Ms. ………………………. has been working in our organization since …………………. as a ………………….…….
As per organizational records available with us, his current residential address is as follows: …………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………
This certificate is valid only for the purpose of applying for an Aadhar card/ bank loan/passport.
For “The Company name”,
Authorized Signatory.
HR Address Proof Letter (Format 3)
To Whomsoever It May Concern
This is to confirm that Mr./Ms. ………………..…… has been working with us as a …………………… since ……………………
As per our company records, the following is his/her current address:
House No: …………………………………
Location: …………………………………
Land Mark: …………………………………
District: …………………………………
State: …………………………………
Pin Code: …………………………………
This certificate is issued upon his/her request and it is valid to apply for a bank loan/passport/ Aadhar card.
For the “Company Name”,
Authorized Signatory.
HR Address Proof Letter (format 4)
To Whomsoever It May Concern
We hereby certify that Mr./Ms. …………………………………, Employee Id ………………… is employed with us as a …………………………………, since ……………………. As per our company records his present address is as follows:
This letter is being issued on his/her request as a present address proof.
Fro the “Company Name”,
Authorized Signatory.
HR Address Proof Letter (Format 5)
To Whomsoever It May Concern
This is to certify that Mr./Ms. [Employee Name], employee ID [XXXX], working in [Company Name] as a [Designation] is residing at the below address as per the company’s employee records.
Current address:
This letter has been issued upon request from [Employee Name] to apply for a bank loan. The organization shall not be liable to verify the correctness of the above address.
For the “Company Name”,
Authorized Signatory.
FAQs
You can use your company’s address proof letter only for the services which accept it as a valid address proof document.
No, payslips cannot be considered as a valid address proof letter.
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Dear [Name],
This letter is to confirm that [Name] is employed at [Company Name] as a [Position] since [Date].
We are pleased to provide this letter as proof of [Name]’s address for [Purpose]. [Name]’s current address is [Address].
If you have any further questions, please do not hesitate to contact us.
Sincerely,
[Name]
[Company Name]
