Writing a mail to the Human Resources (HR) department of your organization for the purpose of transferring your Provident Fund (PF) account can be a daunting task. It is important to ensure that the mail is written in a professional and polite manner, and that all the necessary information is included. This guide will provide you with tips on how to write a mail to HR for PF transfer, including what information to include and how to format the mail.
How to Write Mail to HR for PF Transfer
Subject: Request for PF Transfer
Dear [Name of HR],
I am writing to request a transfer of my Provident Fund (PF) account from my current employer to my new employer.
My current employer is [Name of Current Employer] and my new employer is [Name of New Employer]. My Employee Provident Fund (EPF) account number is [Account Number].
I have enclosed the necessary documents required for the transfer, including my current employer’s UAN number, my new employer’s UAN number, and my KYC documents.
I would be grateful if you could process my request as soon as possible. If you have any questions or require any additional information, please do not hesitate to contact me.
Thank you for your time and consideration.
EPF members can transfer their PF amount from the previous company to the present company online on UAN member portal. If you don’t know how to apply for PF transfer or if you are facing any problems in PF transfer then you can take the help of your HR.
Here are some sample email formats which you can use them to send to your HR, for PF transfer process.
Sample Mail to HR for PF Transfer
Sub: PF Transfer – Regarding.
I, ______________(your name) have been working in your company for last ______ months. I am working as a ____________(Your designation) in _____________(department) at ___________(company name).
With the utmost respect, I am writing this email to apply for the EPF transfer from my previous company to the present company PF account.
Here are my previous company PF details, company name _______________, UAN ______________, PF member ID_____________.
And my present EPF details are as follows, UAN _______________, & PF member ID___________.
So kindly transfer or help me in transferring my PF from my previous company to the present company’s PF account.
I shall be thankful to you for this help.
You can use the above email format to seek the help of your HR for the PF transfer process. But if you are already applied for PF transfer online on the UAN member portal and the request is waiting for the approval of your present employer or previous employer then again you can send a mail to ask them for the approval of your transfer request.
How to Write Mail to HR to Accept PF Transfer Request
Sub: PF Transfer request pending , Ref UAN ______________.
I, ____________ (your name) of employee id _____________, have been working as a ___________(designation) _____________(department) for last _____(months/years).
For your kind information, I have applied for PF transfer on __________(date of application) and I have selected attestation through the present employer for claim approval.
Here I am requesting you to kindly approve my PF transfer request & please find the attached screenshot of my PF transfer claim status.
I will be awaiting for your quick response.
How to Apply for PF Transfer Online
Step 1: Login in UAN member portal with your UAN and password.
Step 2: Go to online services in menu bar and select one member one EPF account option.
Step 3: Select attestation through as previous employer or present employer. (Selecting present employer is best)
Step 4: Enter your previous company PF account number (or) UAN and click on get details and check whether those details are correct or not.
Step 5: Click on get OTP, and enter the OTP Received to your mobile number. After entering the OPT click on Submit.
Once your PF transfer claim is submitted then your PF amount will be transferred to your present PF account in maximum of 20 days.
How to Write Mail to HR for PF Transfer
If you are changing jobs and need to transfer your Provident Fund (PF) balance from your previous employer to your new employer, you will need to write a mail to the HR department of your previous employer. Writing a mail to the HR department for PF transfer is a simple process, but it is important to ensure that you include all the necessary information in the mail.
Steps to Writing a Mail to HR for PF Transfer
- Gather all the necessary information. You will need to provide your name, date of birth, PAN number, UAN number, and the name of your new employer.
- Write a subject line for the mail. The subject line should clearly state the purpose of the mail, such as “Request for PF Transfer”.
- In the body of the mail, provide a brief introduction of yourself and explain why you are writing the mail. Make sure to include all the necessary information that you gathered in step one.
- Request the HR department to transfer your PF balance to your new employer. Provide the name and contact information of your new employer.
- Thank the HR department for their time and assistance.
- Sign off the mail with your name and contact information.
Writing a mail to the HR department for PF transfer is a simple process, but it is important to ensure that you include all the necessary information in the mail. Following the steps outlined above will help you write a professional and effective mail to the HR department.