Splitting an Excel file into multiple files by row can help improve data management, performance, and sharing and can also be useful for automating tasks and processes. However, if you are new to Excel will show you how you can split Excel file into multiple files by row. It can be useful for organizing large amounts of data or sharing specific parts of the data. In this article, you will also learn how to split Excel file into multiple files by row and how to split Excel sheet into multiple worksheets without VBA.
How to Split Excel File into Multiple Files by Row
Keep reading further to find the steps explaining how to split Excel file into multiple files by row in detail with useful illustrations for better understanding.
How to Combine Excel Sheets into One File?
For instance, if you are working on multiple files and you want to compile all the sheets into one file then this is for you, follow the steps below to understand it:
1. Open the Microsoft Excel file you are working on.
2. Click on the Home tab from the top menu bar.
3. Click on Format.
4. Click on the Move or Copy sheet… option.
5. From the drop-down menu under Book1, select the new book option to create a new file. Now, you can put the sheets in the desired order.
6. Then, click on OK.
Also Read: How to Sort by Date in Microsoft Excel
How to Split Excel File into Multiple Files by Row?
There are a few ways to split Excel file into multiple files by row. Here are the steps to split an Excel file into multiple files by row:
Method 1: By Copying and Pasting
This process can also be considered as how to split Excel sheet into multiple worksheets without VBA:
1. Open the desired Excel file you want to split.
For instance, this is your dataset:
2. Right-click on the desired data and click on Copy to copy the data you want to split into different sheets.
3. Click on the desired Sheet tab that you want to paste to.
4. Right-click on the desired cell and click on Paste to paste the copied data.
This is an easy method to copy and paste one Excel sheet into multiple sheets. But it is not recommended to manually copy-paste if you have to split large files. By following this method, you can easily learn how to split Excel file into multiple files by row.
Method 2: With Move or Copy Feature
This is another easy way to split one Excel sheet into multiple sheets.
1. Select the desired range of rows you want to split.
2. Right-click on the desired Sheet tab below and click on Move or Copy…
3. From the dialog box, choose the desired sheet you want to move the file to.
4. Then, select the Create a copy checkbox and click on OK.
5. Now, to save your file, click on the File tab from the top menu bar.
6. Then, click on Save from the left pane.
Now, that all your selected sheets are copied to a new worksheet if you want you can also rename the file to avoid any confusion.
Also Read: 4 Ways to Split String by Delimiter in SQL
Method 3: Using VBA Code
Now, if we talk about how to split Excel sheet into multiple worksheets VBA, VBA (Visual Basic for Applications) is a programming language that can be used to automate tasks in Excel. Using VBA, you can create a macro to split a workbook into multiple Excel files.
1. Right-click on the desired Sheet tab from the bottom menu bar of the worksheet and click on View Code.
2. Copy the code from here.
3. Click on the Insert tab > Module option.
4. Paste this code into the module editor.
5. Press the F5 key to run the code.
6. Select the desired data Range.
7. Specify the Row Number Split that will be displayed on each sheet.
8. Now, your Sheet is split into multiple files by row.
Following the steps above you can easily, understand how to split Excel sheet into multiple worksheets VBA.
Method 4: With Kutools Extension for Excel
To split a workbook into separate Excel files using Kutools for Excel, you can use the Split Workbook tool. Here are the steps to use it:
Note: It’s important to know that Kutools for Excel is a third-party add-on and not a built-in feature of excel. You need to install and activate the add-on before using the above feature.
1. Open the desired Excel workbook you want to split.
2. Click on Kutools Plus > Split Data.
3. In the Split Workbook dialog box, select the criteria for splitting the workbook. You can split the workbook by sheet, by fixed rows, or by fixed columns.
4. Click on the OK option to start the splitting process.
Once the process is complete, the split workbook will be saved in the specified location. These were the few methods to split Excel file into multiple files by row.
Also Read: How to Copy and Paste Values Without formulas in Excel
Frequently Asked Questions (FAQs)
Q1. What is the purpose of split in Excel?
Ans. In Excel, the Split function is used to divide a single cell into multiple cells. It is typically used when a cell contains multiple pieces of information that should be separated into different columns. The resulting cells will be split based on the delimiter and placed in separate columns.
Q2. Why is splitting data important?
Ans. Splitting data is important because it can help to organize and structure information in a way that is more meaningful and easier to work with. By separating data into different columns, it becomes easier to sort, filter, and analyze the information. Additionally, when data is split into separate columns, it is also easier to create charts, graphs, and pivot tables. This can help to reveal trends and patterns in the data that may not be immediately apparent when looking at the data in its original format.
Q3. What is a potential disadvantage of data splitting?
Ans. One potential disadvantage of data splitting is that it can increase the complexity of the data set and make it more difficult to work with. When data is split into multiple columns, it can be harder to understand the relationships between different pieces of information. Additionally, when data is split, it’s important to ensure that the data is properly labeled and that the appropriate data is placed in the correct columns.
Q4. Does Excel have a split function?
Ans. Yes, Excel has a built-in function called Text to Columns that can be used to split data in a cell into multiple columns.
In conclusion, splitting an Excel file into multiple files by row can be beneficial for several reasons. It can help to organize and structure large and complex data sets, making it easier to work with and analyze the information. Splitting the data by row can also help to reduce the size of the file, which can improve the performance of the computer and the Excel sheet. We hope you now know how you can split Excel file into multiple files by row. Feel free to reach out to us with your queries and suggestions via the comments section below. Also, let us know what you want to learn about next.