How to Create Text File for EPF

Introduction

Creating a text file for EPF (Employee Provident Fund) is a simple process that can be done in a few steps. This guide will provide you with the necessary information to create a text file for EPF. It will cover the basics of creating a text file, the different types of text files, and the steps to create a text file for EPF. With this guide, you will be able to create a text file for EPF quickly and easily.

How to Create Text File for EPF

1. Open a text editor such as Notepad or TextEdit.

2. Enter the information you want to include in the text file. This could include employee information, such as name, address, and employee ID number, as well as the amount of money to be contributed to the employee’s EPF account.

3. Save the file with a .txt extension.

4. Upload the file to the EPF website or send it to the EPF office.

In order to do bulk registration of employees and to generate monthly EPF challan, employers need to upload text files in PF portal. The unified PF portal accepts only text files, so employers need to convert PF excel file formats into text files before uploading them into PF portal.

The conversion of every PF excel file into text file includes Two steps, in the first step, we need to convert to Excel file into CSV format and later we will save CSV file in the text format.

How to Prepare Text File for EPF

Step1: Open Excel file which may be a new employee bulk registration file or ECR file etc… Now go to save as option in the file menu. Before doing save as delete all the headings from row 1. ( i.e the headings like UAN number, name, EPF wages etc…)

Convert EPF Excel File Format into CSV & Text Formats

Step 2: Now a Save as window will open there select file type as CSV (MS-DOS)

Convert EPF Excel File Format into CSV & Text Formats

Step 3: Now open the folder which consists saved CSV file and right click on it and open it with notepad.

Convert EPF Excel File Format into CSV & Text Formats

Step 4: Now in notepad go to edit option and select replace all option. Now replace all Commas with #~# symbols.

# hash  ~ Tilde

conversion excel to text file for epf

After Conversion:

conversion excel to text file for epf

Step 5: Now go to save as option in file menu and save the file as text file. Now upload the save text file in PF portal.

conversion excel to text file for epf

How to Create Text File for EPF

Creating a text file for EPF (Employee Provident Fund) is a simple process that can be done in a few steps. EPF is a retirement savings scheme that is managed by the Employees’ Provident Fund Organisation (EPFO). It is mandatory for all employees to contribute a certain percentage of their salary towards EPF. The text file created for EPF is used to submit the details of the employee’s contribution to the EPFO.

Steps to Create Text File for EPF

  1. Open a text editor such as Notepad or WordPad.
  2. Enter the details of the employee in the following format:
    • Employee Name
    • Employee ID
    • Employee’s EPF Account Number
    • Employee’s Contribution Amount
  3. Save the file with the extension .txt.
  4. Upload the file to the EPFO website.

Tips

  • Make sure that the details entered in the text file are accurate.
  • The text file should be in the correct format as specified by the EPFO.
  • The text file should be uploaded before the due date.
Jaspreet Singh Ghuman

Jaspreet Singh Ghuman

Jassweb.com/

Passionate Professional Blogger, Freelancer, WordPress Enthusiast, Digital Marketer, Web Developer, Server Operator, Networking Expert. Empowering online presence with diverse skills.

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