Introduction
Dear [Name],
Thank you for sending us the [documents] you requested. We are pleased to confirm that we have received them and are in the process of reviewing them.
We appreciate your promptness in providing the documents and we will be in touch with you shortly to discuss the next steps.
Thank you for your cooperation.
Sincerely,
[Your Name]
Acknowledgement Email to Confirm Receipt of Documents
Subject: Receipt of Documents Confirmed
Dear [Name],
This email is to confirm that we have received the documents you sent to us on [date].
We appreciate your promptness in sending the documents and we will review them as soon as possible.
If you have any questions or concerns, please do not hesitate to contact us.
Thank you for your cooperation.
Sincerely,
[Your Name]
Whenever we receive some documents from others either through courier or through speed then we need to acknowledge them. So that the sender of the documents will know that the documents were sent successfully.
In the majority of cases, these acknowledgment copies will work as legal proofs. Now everything became digital so even a copy of the acknowledgment email will also be legal proof.
How to Write an Acknowledgement Email to Confirm Receipt of Documents
- It is always better to send the acknowledgement email as early as possible after receiving the documents. So that the sender will be aware that you received the documents and which will also make you not forget about sending an acknowledgment email.
- Send acknowledgment email to the right person who is responsible for sending documents.
- Mention the list of the documents which you have received.
- Make the subject clear that you received the documents and don’t make any grammatical mistakes while sending the email.
- Don’t forget to mention the ‘cc’, send ‘cc’ to all the responsible persons who involve in that particular transaction.
Also read: Salary negotiation letter sample
Acknowledgement Email to Confirm Receipt of Documents Format
Sub: Receipt of acknowledgement for received documents
Dear ________(name of the person),
This is to acknowledge that we have received the documents on ________(Date of receiving documents) though_____________(name of the courier service). We are glad to receive the documents at right time. Here are the details of the received documents.
1.__________
2.__________
3.___________
Kindly respond to this mail if all the documents are correct and treat this mail as a formal acknowledgment copy from us for receiving your documents.
Regards,
Your name.
Note: If the documents are valid then it is always better to take a printed copy of acknowledgement from the receiver, otherwise you can accept an email copy of acknowledgment.
Dear [Name],
This is to acknowledge the receipt of the following documents from you:
- [Document 1]
- [Document 2]
- [Document 3]
We thank you for your prompt response and for providing the documents. We will review them and get back to you soon.
Sincerely,
[Your Name]
