Introduction
Good morning everyone,
We are here today to discuss our attendance policy and procedure. It is important that we all understand the expectations and procedures for attendance in order to ensure that our workplace runs smoothly and efficiently. We want to ensure that everyone is aware of the policy and procedure so that we can all work together to make sure that our attendance is managed properly.
We will be discussing the details of the policy and procedure, as well as any questions or concerns that you may have. We value your input and feedback, so please feel free to ask any questions or provide any comments that you may have.
Thank you for your time and attention.
Sincerely,
[Your Name]
Sample Memo to Employees on Attendance Policy & Procedure
To: All Employees
From: [Your Name]
Date: [Date]
Subject: Attendance Policy & Procedure
We are committed to providing a safe and productive work environment for all of our employees. To ensure that our workplace remains productive and efficient, we have established an attendance policy and procedure.
The attendance policy outlines the expectations for employee attendance and punctuality. All employees are expected to arrive to work on time and remain on the job until the end of their scheduled shift. Employees who are late or absent without prior approval may be subject to disciplinary action.
The attendance procedure outlines the steps that must be taken when an employee is late or absent. Employees who are late must notify their supervisor as soon as possible. Employees who are absent must notify their supervisor at least two hours before their scheduled shift.
We understand that there may be times when an employee is unable to adhere to the attendance policy and procedure. In these cases, employees must submit a written request for an excused absence or tardiness. The request must include the reason for the absence or tardiness and the expected duration.
We appreciate your cooperation in following the attendance policy and procedure. If you have any questions or concerns, please do not hesitate to contact your supervisor.
Thank you.
Every organization must follow the proper attendance policy, otherwise, the disciplinary system of the organization will be affected. Attending the duty on the right time is the basic responsibility of every employee, and at the same time, employers should also need to concentrate on proper working hours and overtime payments.
Employers must pass regular memos and warning letters to their employees to maintain proper attendance system. Here are some sample formats of memos to employees on attendance policy and procedure.
Sample Memo Formats Regarding Employee Attendance Policy
Sample Memo Format 1
To: Name of the employee Date:
Employee Id:
From: The Manager, ABC Foundation
Sub: Regarding Unauthorized Absenteeism On________
This is to inform that you have been taking leaves without any prior intimation to your superior officers. Recently on ________you have taken leave without any intimation. This will come under in disciplinary action as per company attendance policy. Hence the leave has been taken without intimation so no leave will be marked for that day. And consider this is the last warning and any further actions like this leads to strict actions including dismissal.
For the Authorized
Signatory,
The ABC Foundation.
Sample Memo Format 2
To: All the Employee Date:
From: The Manager, ABC Foundation
Sub: Memo to
Employees on Attendance Policy
This is to inform all the employees that the management has observed that some employees are taking leaves without any permission, the management is very strict about the company’s attendance policy. The management will not tolerate the employees who become absent to the duties without prior intimation and approval from their supervisors.
Any negligence in following the company attendance policy
will be treated as serious in disciplinary action and actions will be taken on
those employees.
For the Authorized
Signatory,
The ABC Foundation.
Sample Memo Format 3
Date:
To: All the Employee
From: The Manager,
ABC Foundation
Sub: Regarding
Attendance Policy
This is a reminder to all the employees that no leave will be granted when they haven’t intimate it to their supervisors. In case of emergency, employees should intimate about their leave through telephone. But without any approval from the heads of the departments, your leave will not be sanctioned. There are so much of works are pending due to the unauthorized absenteeism of the employees and now onwards strict actions will be taken on the employees who take unauthorized leaves.
For the Authorized
Signatory,
The ABC Foundation.
Sample Memo to Employees on Attendance Policy & Procedure
Dear Employees,
This memo is to inform you of our company’s attendance policy and procedure. We take attendance seriously and expect all employees to adhere to the following guidelines.
Attendance Policy
- All employees are expected to be at work on time and ready to start work at the designated start time.
- If an employee is going to be late, they must notify their supervisor as soon as possible.
- If an employee is absent, they must notify their supervisor as soon as possible.
- Unexcused absences or tardiness will result in disciplinary action.
Attendance Procedure
- Employees must sign in and out at the designated time clock.
- Employees must record their hours accurately and truthfully.
- Employees must notify their supervisor if they are going to be late or absent.
- Employees must follow the attendance policy and procedure.
We appreciate your cooperation in following our attendance policy and procedure. If you have any questions, please do not hesitate to contact your supervisor.
Sincerely,
[Company Name]
