Introduction
An offer letter is a formal document that outlines the terms of employment for a job. It is important to understand that an offer letter is a legally binding document and should be treated as such. If you feel that the terms of the offer letter are not suitable for you, you may request for a change. This article will provide guidance on how to request for a change in an offer letter, as well as sample email formats.
When requesting for a change in an offer letter, it is important to be polite and professional. You should explain why you are requesting for a change and provide a reasonable justification for your request. Additionally, you should be prepared to negotiate and compromise on the terms of the offer letter.
By following the steps outlined in this article, you will be able to effectively request for a change in an offer letter.
How to Request for Change in Offer Letter | Sample Email Formats
Dear [Name],
I am writing to request a change in my offer letter. I recently accepted a job offer from [Company Name] and was excited to join the team. However, I have since realized that the terms of the offer do not meet my expectations.
Specifically, I am requesting a change in the [salary/benefits/vacation/etc.] terms of the offer. I understand that this may be a difficult request, but I believe that the change is necessary for me to accept the offer.
I am confident that we can come to an agreement that is beneficial for both of us. I am available to discuss this further and look forward to hearing your response.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Sometimes you have to negotiate the details in your offer letter, which may be related to the salary or job position etc. There is nothing wrong with negotiation even after receiving or accepting the offer letter.
If you are not satisfied with the details on your offer letter or if you find any discrepancies in the offer letter compared to the actual negotiations held in the interview, then you can request for a change in the offer letter, and leave the final decision to the employer.
How to Request for Change in Offer Letter
- Decide which part you want to change in the offer letter.
- Inform the reason why you would like to make the change.
- Mention what you are expecting exactly.
- Be open to further discussions.
- Leave the final decision to the employer.
Sample Request for Change in Offer Letter.
Format 1 (to Change Salary)
Sub: Request to verify salary in offer letter.
Dear Sir/Madam,
I want to thank you for the offer letter. This is to inform you that while observing my offer letter, I have noticed a difference in the actual salary mentioned in the interview vs the salary in the offer letter.
Actually, I was informed to get an annual CTC of _______(actual amount) during the interview, but in the offer letter, it is showing as _________(amount in offer letter).
So kindly verify the offer letter.
Thanking you.
Sincerely,
Your name.
Format 2 (to Change Job Position)
Sub: Request to verify job position in offer letter.
Dear Mr./Mrs._________,
Thanks for the offer letter, this is to inform you that I have been selected for the post of ___________(actual job position) at the ___________(company name) but in my offer letter it is mentioned as _________(job position in offer letter).
So kindly verify the offer letter and update my job position.
Thanking you,
Regards,
Your name.
Format 3 (to Negotiate Salary)
Dear Sir / madam,
I would like to thank you for sending me the offer letter. In the offer letter my salary is mentioned as _______ (salary in offer letter) but I am expecting a salary of _________(your expected salary).
The same I have already discussed during the interview. As I am already getting the same salary in my current job, I am expecting a hike in my new job.
So Here I would like to request you that if possible kindly reconsider my salary.
Looking forward to your response.
Thanking you.
Sincerely,
Your name.
FAQs
Yes, offer letter can be changed depending on the interest of the employer, or the mutual interest interest of both employer and candidate.
Yes, you can negotiate the offer letter even after accepting it. But be clear in what you want to negotiate about.
Once the employee accepts the offer letter, then companies cannot cancel the offer letter without any issue, it cause legal problems to the companies.
Also Read
How to Request for Change in Offer Letter | Sample Email Formats
Receiving an offer letter is an exciting moment for any job seeker. However, there may be times when you need to request a change in the offer letter. Whether it’s a salary increase, a change in the job title, or a different start date, it’s important to know how to make a request for a change in an offer letter.
Steps to Request a Change in an Offer Letter
- Read the offer letter carefully and make sure you understand all the details.
- Identify the specific change you would like to make.
- Write a polite and professional email to the hiring manager or HR representative.
- Explain why you are requesting the change and provide any relevant information.
- Be prepared to negotiate and compromise if necessary.
- Thank the hiring manager for their time and consideration.
Sample Email Formats
Below are two sample email formats you can use when requesting a change in an offer letter.
Request for Salary Increase
Dear [Hiring Manager],
I am writing to request a change to the salary offered in my offer letter. I am very excited about the opportunity to join [Company Name] and I am confident that I can make a positive contribution to the team. However, I believe that the salary offered does not reflect my experience and qualifications.
I am confident that I can bring a great deal of value to the company and I am requesting that the salary be increased to [requested salary]. I am happy to provide any additional information or documentation that may be necessary to support my request.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for Job Title Change
Dear [Hiring Manager],
I am writing to request a change to the job title offered in my offer letter. I am very excited about the opportunity to join [Company Name] and I am confident that I can make a positive contribution to the team. However, I believe that the job title offered does not accurately reflect the scope of my responsibilities.
I am confident that I can bring a great deal of value to the company and I am requesting that the job title be changed to [requested job title]. I am happy to provide any additional information or documentation that may be necessary to support my request.
Thank you for your time and consideration.
Sincerely,
[Your Name]
