Introduction
Writing an email to your manager to cancel an approved leave can be a difficult task. It is important to be professional and courteous when communicating with your manager. You should explain the reason for the cancellation and provide any necessary details. Additionally, you should thank your manager for their understanding and cooperation. By following these guidelines, you can ensure that your email is effective and respectful.
Approved Leave Cancellation Mails to Manager
Subject: Request to Cancel Approved Leave
Dear [Manager’s Name],
I am writing to request that my approved leave for [dates] be cancelled. I understand that this is a disruption to the team, and I apologize for any inconvenience this may cause.
The reason for my request is [reason]. I understand that this is not an ideal situation, but I hope you can understand my need to cancel my leave.
I am willing to work with you to find a solution that works for both of us. Please let me know if there is anything I can do to help.
Thank you for your understanding.
Sincerely,
[Your Name]
There is nothing wrong with canceling your approved leave if you really don’t need it. But it is always recommended to intimate your employer to cancel your leave so that you will continue your work without absence.
How to cancel approved leave
- Sending email to your boss/manager is the best and most professional way to apply for cancellation of approved leave.
- Other ways are by writing a leave cancellation request letter, (or) by direct telephone calls.
- You need to mention the reason for canceling your leave in the cancellation application (or) mail.
- It is also better to inform your HR department that you are not taking the leave so that they will not mark that day as absent.
Reasons for leave cancellation
- Change of plan
- COVID 19
- Health problems of family members
- Emergency work in the office etc.
- Personal reasons etc.
Simple leave cancellation application
To
The manager,
Company name,
Address.
From
Your name,
Employee ID,
Designation,
Department.
Sub: Leave cancellation application.
Dear Sir/Madam,
I am writing this to request you to cancel my leave tomorrow i.e on [date]. I have applied for leave due to personal work, but the work has been postponed.
Therefore I request you to kindly cancel my leave so that I can continue my work. Sorry for the inconvenience.
Thanking you.
Sincerely
Your name.
Leave cancellation email (Format 1)
Dear Sir/Madam,
I am [your name], [your designation] writing this email to seek your approval to cancel my sanctioned leave request for [date], which I applied for because of my son’s illness, but now his health is fine.
Therefore I request you to cancel my leave and kindly allow me to attend my work.
Thanking you.
Sincerely,
Your name.
Leave cancellation email on working day(Format 2)
Sub: Leave cancellation request.
Dear Sir/Madam,
This is regarding the cancellation of my sanctioned leave today i.e on [date]. Yesterday I have applied for leave as I got a fever. But after taking medicine last night now I got recovered.
So I want to cancel my leave today and want to attend my work. So please cancel my leave.
Sorry for the inconvenience.
Thanking you.
Regards,
Your name.
Leave cancellation mail due to COVID 19
Dear Sir/Madam,
I am [your name], [job designation] writing this to seek your approval to cancel my already approved leave request, which I have applied for [date] to [date] to visit my home town.
But due to the COVID 19 reasons, I cannot visit my home town. Hence I am not going to my hometown, I request you to kindly cancel the leave request so that I can continue my job.
I hope you consider my request.
Thanking you.
Sincerely,
Your name.
Casual Leave cancellation application
Sub: Casual Leave cancellation request.
Dear Sir/Madam,
This is to inform you that, I would like to cancel my casual leave request which has been sanctioned for tomorrow i.e on [date] due to my illness.
But now my health is alright, and I want to come to work. That’s why I am requesting you to cancel my casual leave.
Thanking you.
Yours sincerely,
Your name,
Employee ID,
Designation,
Department.
Personal leave cancellation application
Sub: Personal leave cancellation request.
Dear Sir/Madam,
As you know, I have applied for personal leave for [date] to visit one of my relatives. But suddenly I got to know that he/she is out of the station.
Therefore I want to cancel my personal leave request and continue my work.
I hope you approve my request.
Thanking you.
Regards,
Your name,
Employee ID,
Designation,
Department.
Annual leave cancellation letter
Sub: Annual leave cancellation request.
Dear Sir/Madam,
This is related to my previous email regarding my annual leave request from [date] to [date] and the same got approved by you. But because of covid 19 reasons, I would like to postpone my annual leave until the situation becomes normal.
Therefore keeping this in consideration kindly cancel my previous leave request.
I shall be obliged to you in this regard.
Thanking you.
Regards,
Your name,
Employee ID,
Designation,
Department.
Recommended:
Approved Leave Cancellation Mails to Manager
When an employee needs to cancel a previously approved leave, it is important to inform the manager in a timely and professional manner. A well-crafted email can help ensure that the manager understands the situation and is able to make the necessary adjustments to the employee’s schedule. Here are some tips for writing an effective approved leave cancellation mail to your manager.
Be Clear and Concise
When writing an approved leave cancellation mail to your manager, it is important to be clear and concise. Make sure to include the date of the leave, the reason for the cancellation, and any other relevant information. Be sure to provide enough detail so that the manager can understand the situation and make the necessary adjustments.
Be Respectful
When writing an approved leave cancellation mail to your manager, it is important to be respectful. Even if the reason for the cancellation is out of your control, it is important to show respect for the manager’s time and effort. Acknowledge the inconvenience that the cancellation may cause and offer to make up for it in some way.
Be Appreciative
When writing an approved leave cancellation mail to your manager, it is important to be appreciative. Thank the manager for their understanding and flexibility. Showing appreciation for their efforts will help to ensure that the manager is willing to work with you in the future.
Follow Up
Once you have sent the approved leave cancellation mail to your manager, it is important to follow up. Make sure to check in with the manager to ensure that they have received the email and that they understand the situation. This will help to ensure that the manager is able to make the necessary adjustments to the employee’s schedule.
By following these tips, you can ensure that your approved leave cancellation mail to your manager is professional and effective. This will help to ensure that the manager understands the situation and is able to make the necessary adjustments to the employee’s schedule.
