Introduction
When resigning from a job, it is important to ensure that you leave your current position in a professional manner. One of the most important aspects of this is to ensure that you have a smooth handover of your duties and responsibilities to your colleague. This article will provide you with seven of the best handover job to colleague email samples after resignation, to help you ensure that you leave your job in the best possible way.
7 Best Handover Job to Colleague Email Samples After Resignation
1. Subject: Handover of [Position] to [Colleague]
Dear [Colleague],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [date]. I am confident that you are the right person to take over my role and I am happy to provide you with any assistance you may need during the transition.
I have compiled a list of my current responsibilities and tasks, as well as any ongoing projects I am working on. I have also included contact information for any clients or vendors I have been working with.
I am available to answer any questions you may have and to provide any additional information you may need. Please do not hesitate to contact me if you need any assistance.
Thank you for your understanding and I wish you the best of luck in your new role.
Sincerely,
[Your Name]
2. Subject: Handover of [Position] to [Colleague]
Dear [Colleague],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [date]. I am confident that you are the right person to take over my role and I am happy to provide you with any assistance you may need during the transition.
I have compiled a list of my current responsibilities and tasks, as well as any ongoing projects I am working on. I have also included contact information for any clients or vendors I have been working with.
I am available to answer any questions you may have and to provide any additional information you may need. I am also happy to arrange a meeting to discuss the transition in more detail.
Thank you for your understanding and I wish you the best of luck in your new role.
Sincerely,
[Your Name]
3. Subject: Handover of [Position] to [Colleague]
Dear [Colleague],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [date]. I am confident that you are the right person to take over my role and I am happy to provide you with any assistance you may need during the transition.
I have compiled a list of my current responsibilities and tasks, as well as any ongoing projects I am working on. I have also included contact information for any clients or vendors I have been working with.
I am available to answer any questions you may have and to provide any additional information you may need. I am also happy to arrange a meeting to discuss the transition in more detail. I am also willing to provide any training or guidance you may need to ensure a smooth transition.
Thank you for your understanding and I wish you the best of luck in your new role.
Sincerely,
[Your Name]
4. Subject: Handover of [Position] to [Colleague]
Dear [Colleague],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [date]. I am confident that you are the right person to take over my role and I am happy to provide you with any assistance you may need during the transition.
I have compiled a list of my current responsibilities and tasks, as well as any ongoing projects I am working on. I have also included contact information for any clients or vendors I have been working with.
I am available to answer any questions you may have and to provide any additional information you may need. I am also happy to arrange a meeting to discuss the transition in more detail. I am also willing to provide any training or guidance you may need to ensure a smooth transition. I am also happy to provide any support you may need in the coming weeks and months.
Thank you for your understanding and I wish you the best of luck in your new role.
Sincerely,
[Your Name]
5. Subject: Handover of [Position] to [Colleague]
Dear [Colleague],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [date]. I am confident that you are the right person to take over my role and I am happy to provide you with any assistance you may need during the transition.
I have compiled a list of my current responsibilities and tasks, as well as any ongoing projects I am working on. I have also included contact information for any clients or vendors I have been working with.
I am available to answer any questions you may have and to provide any additional information you may need. I am also happy to arrange a meeting to discuss the transition in more detail. I am also willing to provide any training or guidance you may need to ensure a smooth transition. I am also happy to provide any support you may need in the coming weeks and months. I am also willing to stay in touch and provide any advice or assistance you may need in the future.
Thank you for your understanding and I wish you the best of luck in your new role.
Sincerely,
[Your Name]
6. Subject: Handover of [Position] to [Colleague]
Dear [Colleague],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [date]. I am confident that you are the right person to take over my role and I am happy to provide you with any assistance you may need during the transition.
I have compiled a list of my current responsibilities and tasks, as well as any ongoing projects I am working on. I have also included contact information for any clients or vendors I have been working with.
I am available to answer any questions you may have and to provide any additional information you may need. I am also happy to arrange a meeting to discuss the transition in more detail. I am also willing to provide any training or guidance you may need to ensure a smooth transition. I am also happy to provide any support you may need in the coming weeks and months. I am also willing to stay in touch and provide any advice or assistance you may need in the future. I am also willing to provide any feedback or suggestions you may have to help you in your new role.
Thank you for your understanding and I wish you the best of luck in your new role.
Sincerely,
[Your Name]
7. Subject: Handover of [Position] to [Colleague]
Dear [Colleague],
I am writing to inform you that I will be resigning from my position as [Position] at [Company] effective [date]. I am confident that you are the right person to take over my role and I am happy to provide you with any assistance you may need during the transition.
I have compiled a list of my current responsibilities and tasks, as well as any ongoing projects I am working on. I have also included contact information for any clients or vendors I have been working with.
I am available to answer any questions you may have and to provide any additional information you may need. I am also happy to arrange a meeting to discuss the transition in more detail. I am also willing to provide any training or guidance you may need to ensure a smooth transition. I am also happy to provide any support you may need in the coming weeks and months. I am also willing to stay in touch and provide any advice or assistance you may need in the future. I am also willing to provide any feedback or suggestions you may have to help you in your new role. I am also willing to provide any references or recommendations you may need.
Thank you for your understanding and I wish you the best of luck in your new role.
Sincerely,
[Your Name]
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It is the responsibility of every employee to handover duties and responsibilities to the new employee when he or she leaves the present organization or sometimes whenever you go on vacation then also you need to write a handover email.
Here you can find some different handover jobs to colleague email samples which you can share with your colleagues.
Handover of Work Responsibilities and Duties Email Samples
Employee To Colleagues
This the format that you need to share with your colleagues, to intimate them about your new replacement in the organization and also to thank them for sharing their support with you.
Format 1
(After Resignation)
Sub: Thanking you all for your support.
Dear All,
This is to inform you that my resignation has been accepted and I am leaving the organization on _________. Here I would like to convey my thanks to all of you for your ultimate love and support.
I am glad to introduce Mr ________ as a replacement for mine and he needs all your support. Again I would like to thank all of you and you can be in touch with me at 9123XXXX25.
Regards,
______________
Format 2
(During leave)
Dear all,
I will be on leave from ________ to ___________. I have handed over all my major works to Mr _________ (colleague). He will take care of all the activities while I am on the leave. You can contact him on his mobile number ______________ & email id _________________.
In case of any urgent work please feel free to send an email to me, I will soon respond to it.
Thanking you.
Sincerely,
___________
Format 3
(When joining in new job)
Sub: Job Handing Over to Mr/Ms/Mrs_________.
As you all aware that I am moving to a new job and I would like to take this opportunity to thank all of you for sharing your valuable support and knowledge. It is a pleasure to meet you guys.
I would also like to intimate that Mr/Ms/Mrs ___________ joined in my place and you can contact him/her from tomorrow.
I look forward to meet all of you whenever it possible.
All the best,
______________
Format 4
(To Manager)
Sub: Job Handing Over to Mr/Mrs/Ms _______
Dear Sir/Madam,
This is to bring your kind information that Mr/Mrs/Ms _______________is joined as a replacement to me. Hence my resignation was accepted my last working date in the organization will be _______.
I would like to thank you for being a great support to me during my tenure at the __________ (company name).
Thanking you.
Regards,
_______________.
Employer To Employee
This format can be used by the employer for handing over of job responsibilities to the new employee who joins in the place of the previous employee.
Format 5
Sub: Request to Handover Duties to Mr/Ms/Mrs _________.
Dear Mr _________,
As per your resignation dated on _________we would like to request you to please handover your duties and responsibilities to Mr _________before your last working date.
We also request you to please take an acknowledgment from the new employee that all the duties & responsibilities along with important documents are submitted and submit the copy to the HR department.
Regards,
_______________
Employee To Customers
This format can be used to send an intimation to your customers regarding handing over your job responsibilities to the new employee.
Format 6
Sub : Duties handing over intimation to Mr/Ms/Mrs _________.
Dear Sir / Madam,
This is to inform you that I am leaving my organization on _______ and Mr ____________joined as a replacement of mine. So if you have any product or service related issues please contact the same mobile number which will be held at Mr_________ after my last working date.
In the meanwhile, I will definitely take some time to personally introduce him and if you have any queries please call me.
Regards,
___________.
Vacation Handover Email Sample
Format 7
(During vacation)
Sub: Job handover due to my vacation
Dear All,
I am writing this to inform you all that I will be on vacation from _________to ________ and My colleague Mr ___________ is going to take charge in my position.
In case of any urgency you can reach me at my mobile number ____________.
Thanking you all.
Regards,
__________
Tips to Write Good Handing Over Duties Email
- The emails should show your intention to keep in the network of your colleagues even after leaving the job.
- Thank your employer and colleagues for sharing their support, knowledge, and experience.
- Use separate email templates and subject lines while sending handing over email to colleagues and customers.
- Intimate your customers immediately after the acceptance of your resignation.
- Take the acknowledgment from the new employee after handing over everything to him, who is joining in your place.
- If possible share your mobile number to keep in touch with your office friends after leaving the job.
Subject Lines for Job Handover Email
You need to mention the subject line depending on the person to whom you are sending your handover job email.
For example if you are sending email to your colleagues then you can use below subject lines.
- Goodbye to all my dear colleagues.
- Thanks and good by message to all my colleagues.
- Thanking all of you for your kind support.
- Missing all my colleagues.
- Job handing over to Mr/Ms/Mrs._____
If you are sending handover job email to your customers then you can use below subject lines
- Job handover intimation to Mr/Ms/Mrs________
- Mr/Ms/Mrs __________ joined in my place.
- Job change intimation.
- My job handover to Mr/Ms/Mrs _________
Also read
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7 Best Handover Job to Colleague Email Samples After Resignation
Resigning from a job can be a difficult decision, but it’s important to make sure you leave on a positive note. One way to do this is to ensure that you have a smooth transition with your colleagues. This means taking the time to properly handover your job responsibilities to a colleague. To help you out, here are 7 best handover job to colleague email samples after resignation.
1. Acknowledge Your Colleague
Start your email by acknowledging your colleague and thanking them for their help and support. This will show your appreciation and help to build a positive relationship.
2. Explain Your Resignation
Explain why you are resigning and provide a brief overview of your job responsibilities. This will help your colleague understand the scope of the job and the tasks they will need to take on.
3. Provide a Timeline
Provide a timeline for the handover process. This will help your colleague plan and prepare for the transition.
4. Offer Assistance
Offer to provide assistance during the transition period. This could include providing training, answering questions, or offering advice.
5. Provide Contact Information
Provide your contact information in case your colleague has any questions or needs assistance. This will help to ensure a smooth transition.
6. Express Gratitude
Express your gratitude for the opportunity to work with your colleague. This will help to maintain a positive relationship.
7. Wish Your Colleague Well
Finally, wish your colleague well in their future endeavors. This will show that you care and will help to maintain a positive relationship.
By following these 7 best handover job to colleague email samples after resignation, you can ensure a smooth transition and maintain a positive relationship with your colleagues. Good luck!
