Introduction
As a Human Resources Generalist, you will be responsible for a wide range of tasks related to the recruitment, onboarding, and management of employees. As such, you will need to be well-versed in a variety of HR topics and be able to demonstrate your knowledge and experience in an interview. This article will provide you with 12 common HR Generalist interview questions that you may face during your interview. By preparing for these questions, you can ensure that you are well-prepared to answer them and make a great impression on the interviewer.
12 HR Generalist Interview Questions You will Face Sure
1. What experience do you have in HR generalist roles?
2. How do you handle difficult conversations with employees?
3. What strategies do you use to ensure compliance with labor laws?
4. How do you handle employee grievances?
5. What experience do you have with payroll and benefits administration?
6. How do you stay up to date on changes in labor laws?
7. What strategies do you use to ensure a positive work environment?
8. How do you handle employee performance issues?
9. What experience do you have with recruiting and onboarding?
10. How do you handle employee disputes?
11. What strategies do you use to ensure a safe and secure work environment?
12. How do you handle employee discipline and termination?
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HR generalist job profiles require skills to deal with employees. Every HR generalist job profile involves duties like recruitment, payroll, labor laws, time office functions, performance appraisal, grievance redressal etc. So whenever a candidate appears for HR generalist job interview then he or she will face some common questions. Here we have listed some top 12 HR generalist interview questions that you will face in your next interview.
1. What does an HR generalist do
Ans: An HR generalist day starts with attendance management i.e collecting daily biometric attendance data and marking leaves of employees, and further identifying the recruitment needs, conducting interviews, payroll management, statutory compliance management like PF, ESI, professional tax, bonus, and gratuity, clarifying the doubts of employees related to payroll, grievance redressal, assisting the top management during the annual performance appraisal process etc.
2. What is joining checklist
Ans: Joining checklist means a list of documents that we need to collect during the joining time of the new employee. In general, those documents are resume of the employee, passport size photographs, academic certificates, experience and relieving certificates, address proof, KYC like Aadhar, PAN, bank account number, PF declaration form 11, form 16 or 12B (for employees who have TDS deduction) etc.
3. Which attendance software you are familiar
Ans: In my previous organization we have used _______ attendance software. It collects the attendance data by using facial impression of the employees or thumb impression of the employees.
(Or)
In my previous organization we haven’t used any attendance software, we used to collect attendance data by attendance register, but I am sure if I get a chance to use the software I will learn it so quickly.
4. What are the components of salary
Ans: Salary includes basic wage, house rent allowances, conveyance Allowances, medical allowances, special allowances and deductions like PF, ESI, professional tax.
5. What are EPF contributions of employee and employer
Ans: Every employee whose monthly basic salary is less than or equal to 15000 Rs should need to pay 12% of basic towards EPF and employer will also pay 12% to the employee PF account. But employer 12% PF contribution is divided into 2 parts, 3.67% of PF and 8.33% of the pension contribution.
6. What are PF challan account numbers
Ans: Account no. 1: 12% of employee PF contribution + 3.67% of employer PF contribution
Account no.2: 0.50% admin charges of employer
Account no 3: 8.33% pension contribution of the employer
Account no4: 0.5% of Employee Deposit Linked Insurance (EDLI) charges.
7. What are the forms required to claim PF
Ans: PF form 19 for PF withdrawal and PF form 10C for pension withdrawal, EPF members can submit these forms either in online or offline. Even they can claim their PF amount by submitting PF composite claim forms like Aadhar or Non aadhar in offline.
8. How to claim PF death benefits
Ans: Earlier the nominees need to submit forms like 20, form 10D and form 5 IF. Now we can submit a single form called EPF composite death claim form along with supporting documents like the death certificate, joint photograph of claimants, date of the birth certificate of children claiming person and scheme certificate ( if available)
9. What is ESIC contribution percentages of employee and employer
Ans: ESI is calculated on the gross salary of employees and it is applicable to employees whose monthly gross salary is equal to or less than 21000 Rs.
Employee contribution: 1.75%
Employer contribution: 4.75%
10. What are the due dates of PF and ESI
Ans: The due dates for payment of PF and ESI is 15th of every next month.
11. How to Calculate Gratuity
Ans: The formula to calculate gratuity is (basic salary/26) *15 * no of years of service
12. How much bonus employer should pay to the employees
Ans: Employers should pay a minimum of 8.33% of the annual gross salary of the employee as a bonus and the maximum percentage is 20%.
Do let me know if you have faced any additional questions in your HR generalist job interview.
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12 HR Generalist Interview Questions You Will Face
If you are applying for a job as an HR Generalist, you should be prepared to answer a variety of questions during the interview process. Here are 12 common HR Generalist interview questions you may face:
- What experience do you have in HR? – This question is designed to assess your knowledge and experience in the HR field. Be sure to provide specific examples of your experience and how it has prepared you for the role.
- What do you think are the most important qualities of an HR Generalist? – This question is designed to assess your understanding of the role and the qualities that make a successful HR Generalist. Be sure to mention qualities such as strong communication skills, problem-solving abilities, and the ability to work with a variety of people.
- How do you handle difficult conversations with employees? – This question is designed to assess your ability to handle difficult conversations with employees. Be sure to provide specific examples of how you have handled difficult conversations in the past and how you would handle them in the future.
- What strategies do you use to ensure compliance with HR policies and procedures? – This question is designed to assess your understanding of HR policies and procedures and how you would ensure compliance. Be sure to provide specific examples of strategies you have used in the past and how you would use them in the future.
- How do you handle employee grievances? – This question is designed to assess your ability to handle employee grievances. Be sure to provide specific examples of how you have handled grievances in the past and how you would handle them in the future.
- How do you handle conflict between employees? – This question is designed to assess your ability to handle conflict between employees. Be sure to provide specific examples of how you have handled conflict in the past and how you would handle it in the future.
- How do you ensure that employees are treated fairly and equitably? – This question is designed to assess your understanding of fair and equitable treatment of employees. Be sure to provide specific examples of how you have ensured fairness and equity in the past and how you would do so in the future.
- How do you handle performance reviews? – This question is designed to assess your ability to handle performance reviews. Be sure to provide specific examples of how you have handled performance reviews in the past and how you would handle them in the future.
- How do you ensure that employees are aware of their rights and responsibilities? – This question is designed to assess your understanding of employee rights and responsibilities and how you would ensure that employees are aware of them. Be sure to provide specific examples of how you have ensured that employees are aware of their rights and responsibilities in the past and how you would do so in the future.
- How do you handle employee complaints? – This question is designed to assess your ability to handle employee complaints. Be sure to provide specific examples of how you have handled complaints in the past and how you would handle them in the future.
- How do you ensure that employees are provided with a safe and healthy work environment? – This question is designed to assess your understanding of providing a safe and healthy work environment for employees. Be sure to provide specific examples of how you have ensured a safe and healthy work environment in the past and how you would do so in the future.
- What do you think are the most important HR metrics to track? – This question is designed to assess your understanding of HR metrics and which ones are most important to track. Be sure to provide specific examples of metrics you have tracked in the past and how you would track them in the future.
